Exhibition Contract

Form to be completed by an exhibitor to confirm, hold and pay for exhibition. THIS IS NOT THE FORM TO USE TO ENTER INVENTORY. PLEASE SEE THE INVENTORY FORM. THIS IS NOT THE FORM TO USE FOR CHRISTMAS SHOP.

Name*
First Last
Address*
Street Address Address Line 2 City Province Postal Code
Email for use in correspondence*
Phone*
Date of Exhibition:
Title of Show*
Please provide a title or theme for your show or the group show you are entering.
Medium*
Sample of Work for Marketing
Please list the image you are providing for marketing.
Title Medium Size Price
Image Files
For solo or duo shows, please provide 1-5 high resolution images of your work. We will use one or two for print materials, on our social media and website. Ensure that your image files are labelled with firstname-lastname-titleofwork. We only accept image files in jpg format up to 4MG in size. Please do not send low resolution images.
Drop files here or

Accepted file types: jpg, Max. file size: 64 MB, Max. files: 5.
Exhibition Fee*
Exhibition fee can be paid by credit card online below or by credit or debit in person at the Scugog Council for the Arts, 268 Queen Street. If you are part of a duo show you will be splitting the fee of $100 and each of you will pay $50. Payment must be made within one month of notification that you are confirmed for a show along with the dates for the show. Individual entries in member shows are due with entry. Check the box for the type of show you are entering.
- $75 Solo show
- $100 Duo Show or Organization Show
On Line Payment
If you are paying online using our secure credit card payment system STRIPE, pick the product (entry type) you are buying below. Buy just 1 product (the quantity of your work is not what we are asking for here) ONLY PICK ONE OF EITHER SOLO, DUO OR ORGANIZATION SHOW.
Solo Exhibition Quantity
ONLY ENTER THE NUMBER 1 IN THE QUANTITY BOX!
Price: $ 75.00 CAD
Duo Exhibition Quantity
This is half of the total fee for a duo exhibition as both artists must complete their own form. ONLY ENTER THE NUMBER 1 IN THE QUANTITY BOX
Price: $ 50.00 CAD
Organization Exhibition Quantity
Organizations such as Port Perry Artists Assoc., Scugog Shores Fibre Artists and Lake Scugog Studio Tour fit in this category of exhibition. ONLY ENTER THE NUMBER 1 IN THE QUANTITY BOX.
Price: $ 100.00 CAD
Consent*
I agree to the Scugog Arts commission fee of 30%.
Consent*
The prices for my work will be my current prices at the time of the exhibition, and my prices are the same whether I sell privately or in a gallery.
I agree.
Scugog Arts Services
- The gallery has a hanging system for paintings/photography etc, Plinths for sculptures, and small tables for display, two larger tabletop easels, many small easels.
- The gallery has room for 20-25 works depending on their size
- We will help curate your exhibition and will hang and display your work. It is at your discretion if you wish to help. We appreciate help to display large or complex work.
- We reserve the right to refuse work that we feel does not represent the artist or their work or quality of construction or the work submitted in the application.
- We will provide labels, however you must complete the Exhibition Inventory Form at least one week prior to set up.
- Our gallery is staffed Tuesday - Sunday 11am - 5 pm
- We take cash, debit, cheques and credit cards for payment and absorb all of those costs in the commission.
- We maintain sales records and will pay out sales in the month following the show.
- We do not charge HST, therefore artists who must charge HST on sales must absorb this cost in the retail price they ask us to charge and pay their own remittances.
- We promote your exhibition with press releases, on-line media listings, on our website, blog and social media.
- We hold an artist reception, typically on the first Saturday of the show from 1-3 pm.
- We provide tea, coffee and treats for the reception.
- Scugog Arts shall take reasonable care of art work in the installation and display of work. and shall be held harmless for any perceived damage to any of the artwork.
Artist Responsibilities
- The artist will have a most successful show if you invite your friends, family, and colleagues, as well as do your own promotion via social media, emails, newsletters, etc.
- Complete our on-line inventory list at least two weeks prior to the show
- All work must be priced and intended for sale.
- If you sell work elsewhere including online please keep prices consistent with your usual selling price.
- Every piece of work must be labeled on the back with the artists name, title, contact
- All hanging work must have D-end hangers and a wire installed horizontally about 1/3rd down the back of the piece
- We have plinths, table top easels and 1 floor easel
- We request your help displaying sculptures and installation work
- Artist is responsible for the insurance of their work and any display fixtures during installation, exhibition and during removal of show
- The artist must pick up work on the Tuesday following the show
Credit Card
Card Details
Cardholder Name
Would you like to receive payment for sales via e-transfer? (Scugog Arts prefers e-transfer, however if you can only be paid via cheque please specify)*
- Yes
- You can mail me a cheque.
Email for e-transfers*

Exhibition Contract

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